The University of Alabama is launching a bold, multiyear initiative, branded Capstone Convergence, to replace aging administrative systems that support finance, human resources and research operations with a modern, cloud-based platform. University leaders say the change will streamline routine work, improve data security and give staff, faculty and administrators easier access to accurate information for decision making.
The move replaces Ellucian Banner, the legacy system the University has used for two decades and kicks off with a campuswide committee recommendation for Workday as the new enterprise platform. The single, cohesive, cloud-based digital ecosystem will reduce reliance on custom addons and outdated third party tools, making updates and security improvements faster and more reliable.
Phase one will concentrate on planning and campus readiness: setting up governance for the multiyear program, mapping and reviewing current business processes in finance, HR and cross-functional operations, and creating a change management plan to guide training and adoption. Huron Consulting Group will support the project alongside an internal planning committee made up of staff and faculty from across campus.
“This project is a way to reimagine how we work together to support UA’s mission,” said Dan Layzell, vice president of Finance and Operations and treasurer. “Modernized systems will enable continuous improvement, better service and smarter decision making.”
Mike Shelton, chief information officer, compared the transition to upgrading from a flip phone to a smartphone, saying it will help the University operate more efficiently and make faster, data-driven decisions.
While later phases will address upgrades to the Student Information System, the initial focus is on strengthening the systems that support the University’s workforce and financial operations. Leaders say the Capstone Convergence initiative will consolidate outdated applications, simplify processes, and build a more resilient technology foundation that supports teaching, research and service.
Faculty and staff will be invited to participate in design sessions, testing and training, and the project team will provide regular updates and resources to help units plan for changes in daily operations.
“Capstone Convergence reflects the University’s goal of bringing people, processes and technology together to support a unified vision for administrative systems,” said Shelton.
More information, including a project timeline, is available at the Capstone Convergence website.